Mission
The Human Resources Coordinator is responsible for overseeing and coordinating all Human Resources functions, ensuring compliance with Company policies, Vanuatu Labour legislation, statutory obligations and organisational objectives while fostering a positive and high-performing workplace.
Job Description
Main Duties
Work closely with the CEO and Directors to develop and implement Human Resources strategies and initiatives that support the Company's objectives.
Develop, implement and administer Human Resources plans, policies and procedures, ensuring employees understand and comply with them.
Plan, organise and oversee the day-to-day operations of the Human Resources Department.
Administer and annually review the Company's compensation and benefits programme, including salary structures, job descriptions, salary surveys, merit increases and the Performance Management System (PMS).
Develop, recommend and implement Human Resources policies and procedures, maintain the Employee Handbook, administer employee benefits, approve HR-related invoices and monitor cost-effectiveness.
Ensure full compliance with Vanuatu Labour legislation, statutory requirements and Company policies.
Oversee payroll administration, leave management, employee benefits and other Human Resources administrative functions.
Ensure the timely preparation and submission of statutory reports and Human Resources reports to Management and relevant authorities.
Assess training needs and coordinate learning and development programmes for employees.
Monitor and manage the Human Resources Department budget.
Manage employee relations, grievances, disciplinary matters and performance issues.
Monitor employee turnover, retention and other Human Resources metrics.
Lead the recruitment, selection, onboarding and induction process for new employees.
Maintain accurate Human Resources records, reports, organisation charts and employee files.
Participate in management meetings and provide Human Resources advice and recommendations.
Recommend and implement continuous improvement initiatives to enhance Human Resources services and organisational effectiveness.
Foster a positive, inclusive and high-performing workplace culture.
Ensure Human Resources processes comply with Vodafone Vanuatu's ISO Management System requirements.
Perform any other duties assigned by Management.
Desired Skills and Experience
Qualifications, Experience and Competencies:
1. Competencies
Bachelor's Degree in Human Resources, Business Administration, Finance or a related discipline.
Minimum three (3) years' experience in Human Resources, preferably in a generalist or Human Resources management role.
Sound knowledge of Vanuatu Labour legislation and employment practices.
Demonstrated experience in payroll administration, remuneration, leave management and employee benefits.
Experience in recruitment, performance management, disciplinary procedures and employee relations.
Strong leadership and interpersonal skills with the ability to coach, influence and support managers and employees.
Highly computer literate with the ability to quickly adapt to new systems and technologies.
Experience in developing and implementing Human Resources policies, Standard Operating Procedures (SOPs), ISO documentation and Human Resources reporting.
Valid Vanuatu Driver's Licence.
2. Supervisory Responsibility
This position is responsible for the supervision, performance management and development of Human Resources employees within the department.
3. Work Environment
This position operates in a professional office environment within a multicultural and multinational organisation.
The role requires a high level of professionalism, collaboration and the ability to work effectively with employees at all levels of the organisation.
4. Personal characteristics
Comprehensive knowledge of Human Resources functions and best practices.
Excellent communication skills in English. Knowledge of French and/or Bislama will be an advantage.
Excellent interpersonal and relationship management skills.
Strong organisational and time management skills with the ability to manage multiple priorities.
Excellent analytical, decision-making and problem-solving skills.
High level of integrity, professionalism and confidentiality.
Strong attention to detail and commitment to accuracy.
Proficient in Microsoft Office and other business applications.
Ability to work effectively under pressure and meet deadlines.
Positive, proactive and solution-oriented attitude.
Applications are invited from qualified Ni-Vanuatu citizens only.